Pharmacy management software for India

What pharmacy management software should cover

Billing software prints a bill. Management software also answers the questions you ask when the counter is quiet: what is about to expire, who has not paid, which supplier do I owe, and how did we do this week.

• Billing at the counter

  GST invoices with HSN codes and prices kept within MRP.

• Stock with batch and expiry

  Every medicine tracked by batch number and expiry date.

• Purchases and suppliers

  Purchase orders, received stock, returns and what you owe.

• Customers on credit

  Outstanding amounts and a statement for each customer.

• Staff and access

  Separate logins with roles, so each person sees what they need.

• Reports and records

  Daily books, profit per bill and the Schedule H1 register.

Stock and expiry, medicine by medicine

Record the batch number and expiry date when stock comes in. When you sell, OBIX 360 takes stock from the batch that expires first, so older stock moves before newer stock.

You can see every batch that expires within 30 days and get reminders, which gives you time to return the stock to the distributor. If a batch is ever recalled, you can look up which orders received it.

Purchases, distributor bills and supplier returns

Raise purchase orders to your suppliers and mark them received when the goods arrive. For long distributor bills, photograph the invoice and the items are read into your stock for you to review and confirm, so there is no line-by-line typing.

When stock expires or arrives damaged, record a supplier return. Each supplier also shows what you still owe, with the amount split by how old the bill is.

Customer credit and dues

Many medical stores sell on credit to regular customers. OBIX 360 tracks each customer’s outstanding amount, and the receivables report ages those dues into 0 to 30, 31 to 60, 61 to 90 and over 90 days, so you can see who to call first.

Open a customer’s statement to see every bill and payment in a date range with the opening and closing balance. It is the page to show when a customer disputes what they owe.

Staff logins with the right access

Give each person their own login with a role such as manager, accountant or cashier. A counter assistant can bill without seeing the owner-level settings, and the money and profit reports are limited to the owner, manager and accountant roles.

Reports an owner actually reads

Profit uses each medicine’s current purchase price, so treat it as a close estimate rather than an audited figure.

• Day Book

  Sales, payments, expenses and purchases for a day, in time order.

• Money in and out

  Cash against UPI and bank receipts, expenses and purchases, with a daily net.

• Profit per bill

  Revenue, cost and margin for each bill, net of returns.

• Staff-wise sales

  Who billed how much in the period.

• Stock summary

  Current stock and value, with what was bought and sold.

• Export

  Download reports as CSV or print them.

Compliance records in the same system

Mark Schedule H1 and X medicines, keep the register in the app and attach a prescription photo to the sale. GST invoices carry HSN codes and are numbered by financial year.

The app keeps the records in one place. You remain responsible for the accuracy of entries and for meeting the legal requirements for your drug licence and GST.

Moving your existing stock in

Upload your medicine list with batch numbers, prices and stock from a CSV or Excel file, or add items one by one. Most stores start with their fastest-selling medicines and add the rest over a few days.