Stock expires on the shelf before anyone notices.
OBIX 360 tracks the batch and expiry of every medicine, lists batches expiring within 30 days, and sends expiry reminders so you can return or sell them in time.
For chemists and medical stores
Pharmacy billing software for medical stores in India
Bill with GST, see which batches are about to expire, keep every price within MRP and send the bill on WhatsApp. One app on your phone or computer, built around how a medical store counter works.
- Android and web
- GST invoices with HSN
- Schedule H1 register
Counter bill
INV/26-27/00418
- OK
Paracetamol 650 mg
Batch B2417Exp 03/27MRP ₹30.91 - 18 days left
Cetirizine 10 mg
Batch C0932Exp 11/26MRP ₹24.50 - OK
Pantoprazole 40 mg
Batch P5521Exp 05/27MRP ₹98.00
- CGST 6%
- ₹8.22
- SGST 6%
- ₹8.22
- Total
- ₹153.41
Sample data, for illustration.
The counter, every day
Four problems every medical store owner knows
A customer says you charged above MRP.
Enter the MRP once. When it is set, the selling price is capped at it, including prices changed at the billing counter.
The Schedule H1 register is a notebook that gets filled late.
Mark Schedule H1 and X medicines, record each sale in the app register, and attach a photo of the prescription to the bill.
Typing a long distributor bill into the system takes an hour.
Photograph the purchase invoice. The items are read into your stock for you to review and confirm.
What you get
Everything a medical store needs, in one place
Billing, stock, expiry and compliance records live in the same app, so nothing has to be copied from one notebook to another.
Batch and expiry tracking that you can actually see
Record the batch number and expiry date when stock comes in. Each sale takes stock from the batch that expires first, so older stock moves before it goes out of date.
See every batch expiring within 30 days and get reminders. If a batch is ever recalled, look up which orders received it.
Expiring soon
- Cetirizine 10 mgBatch C093218 days
- Azithromycin 500 mgBatch Z118024 days
- Amoxicillin 500 mgBatch A7710Expired
- Paracetamol 650 mgBatch B24175 months
Sample data, for illustration.
MRP control and GST invoices without the spreadsheet
Enter the MRP once for each medicine. When it is set, the selling price is capped at it, even if someone changes the price at the counter.
Bills split CGST, SGST and IGST by HSN code, are numbered by financial year, and check the customer GSTIN on B2B invoices. Monthly GST-ready reports are there when your accountant asks.
Price check at billing
Price entered₹35.00
MRP on the strip₹30.91
Billed at₹30.91
HSN 3004CGST 6%SGST 6%FY invoice number
Sample data, for illustration.
A Schedule H1 and X register that fills itself in
Mark Schedule H1 and X medicines once. When one is sold, the sale goes into the register and you can attach a photo of the prescription to the bill.
The app keeps the records in one place. You stay responsible for the accuracy of the entries and for meeting the legal requirements for your licence.
Schedule H1 register
| Date | Medicine | Qty | Rx photo |
|---|---|---|---|
| 12 Oct | Azithromycin 500 mg | 6 | Attached |
| 12 Oct | Levofloxacin 500 mg | 5 | Attached |
Sample data, for illustration.
Scan distributor bills and return expired stock
Photograph the purchase invoice and the items are read into your stock. You review them and confirm, so a long bill does not mean an hour of typing.
When stock expires or arrives damaged, record a supplier return so there is a clear trail of what went back and when.
Purchase bill, read from a photo
- Paracetamol 650 mgx 20 strips
- Cetirizine 10 mgx 15 strips
- Pantoprazole 40 mgx 12 strips
ReviewConfirm into stock
Sample data, for illustration.
Send the bill on WhatsApp
On the Store Pro plan, send an invoice straight from the billing screen. Your customer gets the bill on their phone and you print less paper.
Invoice INV/26-27/00418 · ₹153.41Thank you. Visit again.
Sample data, for illustration.
Before you choose
What to look for in medical store billing software
Whichever software you pick, check it against this list. A tool that misses expiry or MRP control will cost you stock and customers.
Batch and expiry on every product
You should see what expires soon without opening a register.
MRP control at the counter
The selling price should not be able to go above the printed MRP.
GST invoices with HSN codes
CGST, SGST and IGST split by item, with the customer GSTIN checked on B2B bills.
A Schedule H1 and X register
Entries and prescription photos kept in one place, not scattered across notebooks.
Fast purchase entry
Distributor bills should not need to be retyped line by line.
Supplier returns on record
Expired and damaged stock goes back with a trail you can show.
Works on the phone you already own
Billing and stock checks from an Android phone or a computer browser.
Separate logins for staff
Your assistant can bill without seeing everything the owner sees.
Paper and Excel vs OBIX 360
What changes when you move off the register
| Paper register or Excel | OBIX 360 | |
|---|---|---|
| Expiry checks | Walk the shelves or scan a sheet | Batch list with a 30-day expiry view and reminders |
| MRP control | Relies on whoever is billing | Price capped at MRP when it is set |
| GST invoice | Formulas you maintain yourself | CGST, SGST and IGST split by HSN code |
| Schedule H1 register | Handwritten notebook | In-app register with prescription photo |
| Distributor bills | Typed in by hand | Photograph the bill and confirm the items |
| Where you can use it | One computer | Android phone and web browser |
| Sending a bill | Print or screenshot | Send the invoice on WhatsApp (Store Pro plan) |
Who uses it
Made for the way medical stores run
The owner at the counter
Bill and check stock from your phone while you serve customers.
Stores with staff
Give each assistant a login with the access they need and no more.
Wholesale and retail together
Handle retail counter sales and wholesale orders in the same app.
Getting started
Set up your store in three steps
- Step 1
Create your free account
Sign up and choose pharmacy as your business type. It takes a few minutes.
- Step 2
Add your medicines
Upload your list with a CSV or Excel file, or add items one by one with batch, expiry, MRP and HSN code.
- Step 3
Start billing
Bill at the counter, send the invoice on WhatsApp, and watch stock and expiry update.
Questions
Questions from medical store owners
Is OBIX 360 good billing software for a medical store?
Yes. OBIX 360 is built for medical stores and chemists among other shops. It tracks batch numbers and expiry dates, caps the selling price at MRP, prints GST invoices with HSN codes, and keeps a Schedule H1/X register.
Does it track batches and expiry dates?
Yes. You record the batch number and expiry for each product. Sales use the batch that expires first, you can see batches expiring within 30 days, and you can look up which orders received a given batch.
Can it keep a Schedule H1 register and prescription photos?
Yes. You can mark Schedule H1 and X medicines, keep the register in the app, and attach a prescription photo to a sale. The pharmacist remains responsible for the accuracy of the entries and for meeting legal requirements.
Does it handle GST for medicines?
Yes. It splits CGST, SGST and IGST by HSN code, supports B2B invoices with GSTIN checks, numbers invoices by financial year, and gives GST-ready monthly reports.
How does the MRP control work?
You enter the MRP for a medicine. After that, the selling price is capped at the MRP, including when someone changes the price while billing. Medicines without an MRP set are not capped.
Can I enter my distributor bills quickly?
Yes. Photograph the purchase invoice and OBIX 360 reads the items into your stock for you to review and confirm, so you do not have to type each line.
Can I return expired medicines to the supplier?
Yes. Record a supplier return for expired or damaged stock so there is a clear record of what went back and when.
Can my staff use it without seeing everything?
Yes. You can add staff logins with separate roles, so a counter assistant can bill without access to the owner-level settings.
Does it work on a phone?
Yes. OBIX 360 runs on Android and in a web browser, so you can bill and check stock from your phone or a computer.
How much does it cost to try?
You can start free. Some features, such as WhatsApp bill delivery, need a paid plan. See the pricing section on the home page for current plans.
More guides for medical stores
Pharmacy management software
Stock, suppliers, customer dues, staff roles and daily reports.
Read moreMedical store software
What to expect from software, a day at the counter and questions to ask.
Read moreGST billing for chemists
CGST, SGST and IGST by HSN code, GSTIN checks and GST-ready reports.
Read more
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